North Carolina Wesleyan University is a four-year, liberal arts University located in Rocky Mount, NC. We are inviting applications for a full-time Academic Advisor for our Adult & Professional Studies department. The position will work remotely and in-person. Candidates must reside in NC.

Summary:  Advise adult students on all academic-related areas including, but not limited to, schedule; course planning; institutional policies; academic resources. Assist in the development of institutional processes; full advisement of prospective, current and stop-out students; have strong communication and interpersonal skills and ability to interface well with the public; assist with recruitment and admission efforts as assigned by the Administration.

This is a hybrid position with in-person and remote hours.

PRINCIPAL FUNCTIONAL RESPONSIBILITIES

Advising:

• Advise and counsel students on academic policies and processes, including major and minor requirements, degree completion, academic planning, etc.
• Provide guidance to students on financial aspects of completing a degree; work closely with financial and business offices to provide student support and assist the University with account balances.
• Process registrations, student drops, financial aid paperwork, etc.
• Audit files to ensure accurate tracking of credits completed.
• Follow up with advisees on first week drops, complete drop forms, submit to Director.
• Relationship building with students through telephone, email, and face-to-face communication.
• Schedule and meet regularly with advisees.
• Maintain precise, detailed records of all assigned students from orientation to graduation by utilizing current college systems and processes.
• Provide counseling for students working with difficult courses or life challenges that may interrupt degree completion.
• Transfer necessary documents and effectively community with other college departments.
• Assist in identifying issues, challenges and barriers to student success and research potential solutions.

Other:

• Assist administration with various advising and operational projects, as assigned.
• Participate in team training, meetings, etc.
• Travel in local/neighboring communities and to NCWU locations.
• Assist in recruiting activities, as needed.
• Perform other duties as assigned.

QUALIFICATIONS

• Bachelor’s degree required
• Prior experience in a non-traditional higher education environment is highly desirable.
• Prior sales/customer service experience is preferred.
• Excellent communication and customer service skills required.
• Ability to organize, prioritize and manage multiple tasks.
• Computer literacy with Microsoft 365 and experience using Jenzabar preferred.
• Self-motivated with the ability to work independently.
• Must be able to work occasional evenings and weekends as required for education fairs.
• Excellent organizational skills with an attention to detail.
• Reliable personal vehicle that can be used for work travel (mileage reimbursement provided).

To apply, download a Staff Application form. Please send completed application form, cover letter, resume, and names and phone numbers of 3 references to North Carolina Wesleyan University. 

Anticipated start date will be May 1, 2025 or sooner. 

ATTN:

Katie Farrell
kfarrell@ncwu.edu
No phone calls

North Carolina Wesleyan University is a four-year, Liberal Arts University located in Rocky Mount, NC. We are inviting applications for a full-time Admissions Counselor. The position will be located in Rocky Mount, NC.

Summary:
Assist interested incoming Traditional Day students regarding the admissions process; assist in the development of institutional application and information materials; advising of prospective and current students on the admissions process; have strong communication and interpersonal skills and the ability to interface well with the public; assist with recruitment and admission efforts as assigned by the Dean of Traditional Enrollment.

PRINCIPAL FUNCTIONAL RESPONSIBILITIES

• Recruits students year-round with heavy travel during the fall; cultivates prospective students by coordinating private visits with high schools, and boarding schools, as well as college fairs, conferences and College Night programs. Communicate and maintain a positive rapport with guidance counselors and alums.
• Develop a territory plan to enroll prospective students as a part of the stated enrollment goals of North Carolina Wesleyan University.
• Interview prospective students and their parents, including appointments on weekends and evenings.
• Review and evaluate the credentials of applicants for admissions decisions.
• Correspond via telecounseling and email with prospective students and applicants from assigned territory.
• Responsible for reporting all territory travel information in a timely manner, including: collecting travel information (college fairs, private visits); sending confirmations out before deadlines; check requisitions (when applicable); making copies of travel itinerary available to the admissions staff. Responsible for the evaluation of college fairs and private visits in order to assess for future travel planning.
• Assist the Dean of Traditional Enrollment in seasonal efforts as part of a divisional effort to include on and off-campus events and telemarketing programs.
• Provide a written weekly travel report of activities that include visits made, fairs attended, number of students contacted, professional contacts and phone calls made to prospects and applicants.
• Provide a monthly benchmark report to the Dean of Traditional Enrollment.
• Develop a year-end report of all recruitment territory evaluations.
• Assist the Dean of Traditional Enrollment to reach and/or surpass divisional enrollment goals.
• Demonstrate integrity and uphold the values and mission of the University.
• Performs other related duties as assigned.

QUALIFICATIONS

• Position requires a minimum of a bachelor’s degree in Business Administration, Communications, Marketing, Public Relations, or a related field.
• Excellent public relations and organizational skills, problem-solving, communication and counseling skills, and computer literate
• Must be self-motivated with the ability to work independently
• Valid driver’s license and stamina for travel responsibilities

Applications can be submitted through North Carolina Wesleyan University website to download a Staff Application form. Please send a completed application form, cover letter, resume, and names and phone numbers of 3 references to North Carolina Wesleyan University.

Anticipated start date will be May 1, 2025.

Attention:
Dr. Oscar Rodriguez
Dean of Traditional Enrollment
orodriguez@ncwu.edu

North Carolina Wesleyan University is a four-year, liberal arts university, affiliated with the United Methodist Church. We are inviting applications for a full-time Assistant Registrar. The university is located in Rocky Mount, North Carolina, and serves approximately 1,500 students, including adult and professional students in the evening and online. The Wesleyan community celebrates the rich diversity of its student body. In the traditional day program, 43% are students of color, and 20% are international students.

Rocky Mount is in the eastern coastal plain region of the state, convenient to the Raleigh-Durham area and beaches, including the Outer Banks. Washington, DC, and the mountains of North Carolina are also within easy driving distance.

North Carolina Wesleyan University values a culture of respect, kindness, and understanding and does not discriminate based on race, religion, color, national origin, sex, age, marital status, sexual orientation, gender identity, disability, or genetic information. Women, historically underrepresented minorities, and individuals with disabilities are encouraged to apply.

Summary

The Assistant Registrar assists with the daily operations of the Registrar’s Office and running the office when the Registrar is away. This position is responsible for greeting and assisting all customers who visit, call, and email the Registrar’s Office. Reporting to the University Registrar, the Assistant Registrar is responsible for student records; the transcript system including transcript request, data entry of registration information, schedule information, assisting with certificating graduates for graduation, and student information; the processing of grades; and verification forms.

PRINCIPAL FUNCTIONAL RESPONSIBILITIES

Customer Service:

• Collaborate effective with other Registrar’s Office staff members and other affiliated offices including the Student Success Center, Financial Aid, Student Accounts, and Adult and Professional Studies;
• Greet students, faculty, staff, and guests when they enter the office;
• Respond to all inquiries and questions via all modes of contact;
• Communicate university policies and procedures to various constituencies, including but not limited to students, parents, faculty and staff; and process registrations and add/drop forms.

Administrative Operations:

• Collects and distributes daily mail;
• Monitors the registrar@ncwu.edu inbox;
• Processes registrations and add/drop forms;
• Processes Transcript Requests
• Processes verification requests and deferment forms
• Updates registration system including building course schedules, registration, drop/add, withdrawals, change of grades, etc.
• Supervises student workers and Graduate Assistants (GAs)
• Documents honor code, cheating, and plagiarism violations and prepares/mails letters to notify students of academic warning, probation, and suspension.
• Assists Registrar in planning and implementing registration and enrollment with a special focus area on improving scheduling in ways that facilitate student success
• Provides initial assessment of graduation progress for students who begin a given academic year with 80 more credits, processes graduation applications, and coordinates and preserves correspondence with graduation candidates and their advisors alerting students when they are on track to graduate (or not) with processed enrollments and posted grades
• Assists Registrar with graduates at graduation
• Assists Registrar with transcript evaluation
• Assists with certification qualifications for graduation candidates who meet standards for graduation honors
• Creates and provides accurate information for Commencement programs
• Orders and maintains all diploma and certificate orders

Technology Liaison:

• Works with Information Systems to resolve issues in the student information system and/or the student portal and troubleshoot issues, serves as the lead role for the Registrar’s Office on data cleanup efforts.
• Provides customer service to students, faculty, staff, and administration, in person, over email, and on the phone with questions about registration/records, courses, etc.
• Inputs data through Jenzabar EX, Microsoft Office, etc.
• Performs other duties as assigned by Registrar

QUALIFICATIONS

• Bachelor’s degree required, Masters preferred
• Prior experience in a higher education administration required, Registrar’s office experience strongly preferred
• Good computer skills particularly in Microsoft Windows and Jenzabar EX.
• Strong interpersonal communication and organizational skills.
• Experience in an educational or business setting.
• Ability to be task-oriented and handle multiple assignments.
• Detail-oriented, customer service and compliance-focused.

Anticipated start date is May 1, 2025.

Applications should include:

1. A cover letter that speaks directly to the candidate’s professional experiences and alignment with the duties and qualifications
2. A resumé that includes names and full contact information for three professional references
3. Completed university staff application
   

Materials should be submitted electronically in PDF format and directed to:

Candy Cashwell
Registrar
ccashwell@ncwu.edu

North Carolina Wesleyan University is an equal-opportunity employer.

North Carolina Wesleyan University is a four-year, Liberal Arts University located in Rocky Mount, NC. We are inviting applications for a full-time Graduate Admissions Counselor – Executive Programs for our Adult & Professional Studies Department. The position will work remotely and candidates must be reside in NC.

Summary
The Graduate Admissions Counselor – Executive Graduate Programs is responsible for the full-cycle recruitment and enrollment of graduate students, with a specialized focus on international applicants. This role involves developing and implementing recruitment strategies, providing expert guidance on program requirements and immigration procedures, managing the application process, evaluating credentials, and delivering exceptional customer service. The counselor will work to achieve graduate enrollment goals by conducting outreach, managing inquiries, ensuring compliance with regulations, and fostering a positive experience for all prospective students.

PRINCIPAL FUNCTIONAL RESPONSIBILITIES

Graduate Student Recruitment:

• Develop and implement strategic recruitment plans to attract qualified graduate applicants.
• Conduct comprehensive information sessions and presentations (both virtual and in-person) for prospective graduate students.
• Represent the university at graduate recruitment events, conferences, and fairs.
• Build and maintain relationships with academic departments and faculty to ensure alignment with program goals.
• Analyze recruitment data to evaluate effectiveness and identify areas for improvement.

International Student Admissions:

• Provide guidance and support to international applicants regarding visa requirements, English language proficiency, and credential evaluation.
• Manage the international application process, including the review and evaluation of foreign transcripts and credentials.
• Cultivate and maintain relationships with international partner institutions and organizations.
• Provide collaborative support to the Graduate Advisor/DSO in navigating visa requirements and ensuring adherence to compliance standards

Application Processing and Evaluation:

• Manage the complete application lifecycle, from initial inquiry to enrollment.
• Evaluate graduate applications for completeness, eligibility, and academic merit.
• Coordinate with faculty and academic departments to facilitate application review and decision-making.
• Maintain accurate and up-to-date applicant records in the student information system.
• Generate and analyze admissions reports.

Customer Service and Communication:

• Provide exceptional customer service to prospective and admitted students.
• Respond to inquiries promptly and professionally via email, phone, and in-person interactions.
• Develop and maintain effective communication channels with applicants, faculty, and staff.
• Counsel students regarding admissions decisions and next steps.

Other duties as assigned.

Qualifications:

• Bachelor’s degree required; Master’s degree preferred.
• Experience working with graduate programs and/or international students preferred.
• Knowledge of U.S. immigration regulations related to international students (F-1 visa).
• Strong interpersonal, communication, and presentation skills.
• Excellent organizational and time management skills.
• Proficiency in MS Office Suite and student information systems (SIS).
• Ability to work independently and as part of a team.
• Cross-cultural sensitivity and a commitment to diversity and inclusion.
• Ability to work some evenings and weekends as needed.
• Valid driver’s license and ability to travel using personal vehicle.

Preferred Qualifications:

• Experience with CRM systems (J1 preferred).
• Fluency in a second language, prefer Spanish.
• Experience with international credential evaluation.

To apply please to go the North Carolina Wesleyan University website to download a Staff Application form. Please send completed application form, cover letter, resume, and names and phone numbers of 3 references to North Carolina Wesleyan University. 

Anticipated start date will be April 1, 2025 or sooner.

ATTN:
Katie Farrell
kfarrell@ncwu.edu  

No phone calls

North Carolina Wesleyan University is a four-year, Liberal Arts University located in Rocky Mount, NC. We are inviting applications for a full-time Graduate Advisor/Designated School Official for our Adult & Professional Studies Department. The position will be located in Rocky Mount, NC and/or remote work as a possibility.

Summary:  Advises executive graduate students on all academic-related areas including, but not limited to, schedule; course planning; institutional policies; academic resources. Ensures compliance with federal regulations governing international students studying on a Visa, serving as institutional DSO representative. Assist in the development of institutional processes; full advisement of prospective and current students; have strong communication and interpersonal skills and ability to interface well with the public; assist with recruitment and admission efforts as assigned by the Administration. Collection and presentation of data related to executive graduate student enrollment.

PRINCIPAL FUNCTIONAL RESPONSIBILITIES

Advising:

• Advise and counsel executive graduate students on academic policies and processes, including program requirements, degree completion, academic planning, satisfactory academic progress, academic resources, residency requirements etc.
• Process registrations, student drops, financial aid paperwork, etc.
• Audit files to ensure accurate tracking of credits completed.
• Follow up with advisees on first week drops, complete drop forms.
• Relationship building with students through telephone, email, and face-to-face communication.
• Schedule and meet regularly with advisees.
• Maintain precise, detailed records of all assigned students from orientation to graduation by utilizing current college systems.
• Provide counseling for students working with difficult courses or life challenges that may interrupt degree completion.
• Transfer necessary documents and effectively community with other college departments.
• Assist in identifying issues, challenges and barriers to student success and research potential solutions.

DSO:

• Support international students in the areas of compliance, regulations, and application processes.
• Advise visa students on their specific goals, benefits and restrictions.
• Work closely with Director of International Student Services to ensure compliance and provide support for executive graduate international students.
• Advocate for, serve and support international graduate students as needs arise.
• Collaborate with campus departments concerning international student needs.
• Assist with the scheduling, hotel & travel accommodations and day-to-day tasks related to residency weekends.
• Attend weekly meetings with the Director of ISS.
• Participate in monthly trainings with ISS staff.
• Maintain all reports/records/registration and application processes for graduate F-1 internationals.

Other:

• Assist administration with various advising and operational projects, as assigned.
• Participate in team training, meetings, etc.
• Travel in local/neighboring communities and to NCWC locations.
• Assist in recruiting activities, as needed.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree (Master’s degree preferred)
• Experience with and a passion for directly serving students in the higher education setting
• Awareness of evolving global perspectives and intercultural sensitivity
• Ability to organize and multi-task responsibilities, maintain flexibility, communicate effectively, build and maintain relationships
• Willingness to work flexible hours, including limited nights and weekends
• NC Driver’s License
• Previous experience with F-1 visa students preferred

 Anticipated start date will be April 1, 2025 or sooner.

Submit letter of application, cover letter, resume, and names and telephone numbers of three references to:  

Katie Farrell
kfarrell@ncwu.edu 

No phone calls

North Carolina Wesleyan University is an equal-opportunity employer.

North Carolina Wesleyan University, a DIII liberal arts university located in Rocky Mount, NC, invites applications for the position of Head Women’s Lacrosse Coach.  This is a full-time, ten-month position.  Responsibilities include but are not limited to player development, recruiting, NCAA and USA South rules and regulations, compliance, administrative duties, overseeing the daily operations of the program which include, administration, direction, supervision and leadership of NCAA Division III varsity women’s team.

Supervisor: Director of Athletics

Function: Administration, direction, supervision and leadership of NCAA Division III varsity women’s team.

1. Coach intercollegiate sport
2. Prepare, control, and operate within your sports budget.
3. Schedule competitive contests after approval of the Director of Athletics.
4. Recruit prospective student athletes.
5. Encourage and promote excellence in academics.
6. Order and coordinate athletic equipment for your sport.
7. Organize and conduct practice sessions.
8. Supervise assistant coach(es) and other auxiliary personnel.
9. Counsel and advise team members.
10. Engage in public relations activities and promote your sport in the local community.
11. Conduct your program within NCAA, USA South and NC Wesleyan policies and guidelines.
12. Contract and pay all officials through administrative assistant and Director of Athletics.
13. Provide SID office with all publicity material related to your sport.
14. Provide academic supervisor and Director of Athletics with all academic information on your team members as requested.
15. Conduct your program within the philosophy of intercollegiate athletics at NC Wesleyan as stated in the department manual.
16. Self-report any possible NCAA rules violation.
17. Participate in annual continuing education programs regarding NCAA rules as assigned by the Director of Athletics.
18. Realize that factors such as observance of NCAA rules, academic performance and health and safety of your student-athletes.
19. Miscellaneous duties as assigned by the Director of Athletics.
20. The recruitment of student athletes is central to program success. Each year specific recruitment goals will be determined in cooperation with the athletic director to assure that sufficient players are recruited to fill the team roster.
21. Academic oversight and monitoring of the academic performance for each student athlete is an important aspect of helping students to progress toward degree completion. Activities to support retention are an important part of position responsibilities. A yearly summary report will be made to the athletic director documenting retention initiatives and the retention data of the players.

Required qualifications:
Bachelor’s degree from an accredited college or university, a minimum of two years of coaching or playing experience at the college level, ability to recruit and evaluate talent, strong organizational and public relations skills.  Other duties as assigned by Director of Athletics.

Submit letter of application, resume, and names, addresses and telephone numbers of three references to:  

Aaron Denton
Director of Athletics
adenton@ncwu.edu

North Carolina Wesleyan University is an equal-opportunity employer.

North Carolina Wesleyan University is a four-year, liberal arts University located in Rocky Mount, NC. We are inviting applications for a full-time International Admissions Counselor/DSO. The position will be located in Rocky Mount, NC.

Summary:
The International Admissions Counselor/DSO will work in the office of International Student Services and the Department of Enrollment Management. The position will provide full support for international students in the areas of recruitment, processing, compliance, regulations, F-1 application processes and advise F-1 juniors on their specific goals, benefits and restrictions. This position will maintain flexible work hours, as the required hours a week may be derived from nights and weekends. Hours will be reported to and approved by the Director of International Student Services.

Principle Responsibilities:

• Develop and gain knowledge in the life cycle of the F-1 international student. Undergo Designated School Official professional training.
• Advocate for, serve and support F-1 International students as needs arise.
• Process all documents necessary in order to issue the form I-20 to each F-1 student, new and returning, and all other application processes.
• Interview prospective International students and their parents including appointments on weekends and evenings.
• Correspond via tele counseling, phone, What’s APP and email with assigned prospective students and applicants.
• Review and evaluate International credentials of applicants for admission decisions.
• Register, edit and create new forms I-20 for all F-1 students in the beginning of each semester.
• Serve as the Junior International advisor.
• Assist international students with application processes such as: Letters of Request, Economic Hardship, SSR, OPT, CPT, Urgent Visa Renewal, STEM OPT, Reinstatement, Termination, Reduced Course Load, Authorized Early Withdrawal and Readmit forms I-20.
• Assist the Enrollment Management-International Student Services department in seasonal efforts as part of divisional effort to include on and off campus events and telemarketing programs.
• Support Enrollment Management/ International Student Services
• Develop spreadsheets and collect data for reports needed from Enrollment, recruitment/ counseling ISS department.
• Coordinate International Education Month. (November)
• Performs other duties as assigned.

Qualifications:

• Bachelor’s degree
• Awareness of evolving global perspectives; intercultural sensitivity
• Ability to organize and multi-task responsibilities, maintain flexibility, communicate effectively, build and maintain relationships
• Willingness to work flexible hours, including some nights and weekends
• NC Driver’s License

Please submit the following to North Carolina Wesleyan University:

• Completed application form
• Cover letter
• Resume
• Names and phone numbers of 3 references
  

ATTN:
Dawn Turner
Director of International Student Services
dturner@ncwu.edu