SPECIAL NOTE: Graduation is a joyous and special occasion. It is a time for celebration and merriment. You are reminded, however, that Commencement is a formal College function. You are requested to maintain the order and solemnity of the proceedings. It is a courtesy we owe to each other and to our guests.
Submit completed graduation application by the dates listed below:
- Spring – January 30th by 5 pm
- Summer – July 19th by 5 pm
- Fall – September 13th by 5 pm
Dates subject to change
All graduation applications and surveys can now be found on My.NCWC.EDU
Graduation Fee: $120 and is payable at the time of application for graduation. The graduation fee covers the cost of the diploma and diploma cover, administrative fees and expenses related to the commencement ceremony. A student is required to pay the graduation fee only once. All fees are nonrefundable.
If you told our office you did not want to participate in the commencement ceremony and you changed your mind, please email firstname.lastname@example.org immediately.
To be eligible for commencement, a student must have completed all of their academic requirements. A student should apply for graduation for a given semester only if he or she is enrolled in all courses necessary to complete the degree requirements, including GPA requirements, by the end of the academic semester in which they are applying for graduation. A graduation application will not be approved for any student for which a degree audit demonstrates that he or she will be unable to complete the necessary credit hours and requirements prior to the graduation date.
Degrees are conferred at the end of each term; Summer, Fall and Spring. It is important to apply for graduation the term before you are going to meet your academic requirements. All financial obligations and holds must be cleared in order for students to receive their diploma and transcripts. While the University confers three times a year, there is only one graduation ceremony per year held at the end of the spring semester.
- All participating graduates will receive their diploma cover at commencement, and their diplomas will be mailed.
Students may request a duplicate diploma. The request takes about 6-8 weeks for processing and delivery.
Mail a completed duplicate diploma request to North Carolina Wesleyan University, Registrar’s Office, 3400 N. Wesleyan Blvd., Rocky Mount, NC 27804.
THE FOLLOWING CHECKLIST SHOULD BE CAREFULLY READ AND RETAINED FOR GUIDANCE AND CONTINUED REFERENCE THROUGHOUT THE GRADUATION PROCESS.
Time and Place
Commencement will be held on Saturday, May 6, 2023 beginning at 10:00 a.m. at the Rocky Mount Event Center. (address: 285 NE Main Street, Rocky Mount) Graduates must arrive by 8:30 a.m. to check-in. The doors for graduates will open at 8:00 a.m. (see check-in below for details).
Commencement lasts approximately 3 hours.
Tickets will be required for this event. We will send out more information regarding the number of tickets once we have completed the graduate headcount. The doors will open at 9:00 a.m. for all guests. All guests must be seated by 9:40 a.m. before the procession of the graduates. If your guests are NOT SEATED by 9:40; they will have to wait in a holding area or outside of the building until after the procession of graduates, as well as the presenting of colors.
- Please note that stolen, lost or misplaced tickets will not be replaced. It is imperative that tickets are kept in a secure location.
- Each person who enters the Rocky Mount Event Center MUST have a ticket; including ALL children.
- Each graduate will receive 7 tickets (general admission seating).
- Any ticketed guest needing handicapped seating will be allowed one ticketed guest to sit with them in the designated handicapped seating area.
- When you pick up your tickets, you will need to provide ID, as well as sign for them.
- The graduate will not need a ticket
Please use the following matrix when picking up your tickets:
Master of Business Administration Graduates: Your tickets will be available to pick up Monday, April 17th- Wednesday, April 27th (excluding Saturday and Sunday) 8:00 am to 5:00 pm at the Rocky Mount Main Campus-3400 N. Wesleyan Blvd.- Braswell Administration Building, Office BRA 138. Please email email@example.com with questions.
Master of Science Criminal Justice Graduates: Your tickets will be available to pick up Monday, April 17th- Wednesday, April 27th (excluding Saturday and Sunday) 8:00 am to 5:00 pm at the Rocky Mount Main Campus-3400 N. Wesleyan Blvd.- Braswell Administration Building, Office BRA 138. Please email firstname.lastname@example.org with questions.
Rocky Mount Traditional Students: Your tickets will be available to pick up Monday, April 17th- Wednesday, April 27th (excluding Saturday and Sunday) 8:00 am to 5:00 pm at the Rocky Mount Main Campus-3400 N. Wesleyan Blvd.- Braswell Administration Building, Office BRA 138. Please email email@example.com with questions.
Rocky Mount Adult Studies Students: Your tickets will be available to pick up Monday, April 17th- Wednesday, April 27th (excluding Saturday and Sunday) 8:00 am to 5:00 pm at the Rocky Mount Main Campus-3400 N. Wesleyan Blvd.- Braswell Administration Building, Office BRA 138. Please email firstname.lastname@example.org with questions.
Goldsboro Adult Studies Students: Your advisor will contact you directly to schedule pickup.
Durham Adult Studies Students: Your advisor will contact you directly to schedule pickup.
Manteo, Washington, Greenville and New Bern Adult Studies Students: Your advisor will contact you directly to schedule pickup.
Wilmington, Brunswick Adult Studies Students: Your advisor will contact you directly to schedule pickup.
Winston-Salem Adult Studies Students: Your advisor will contact you directly to schedule pickup.
All graduates will park in “Lot A” or “Lot B” at the rear entrance of the Event Center. (A detailed map with directions will be sent out to the graduates closer to the commencement date). There will be additional parking around the facility for your friends and family. Please note that graduates MUST arrive by 8:30 to park in either of these lots.
Guests needing assistance may be dropped off at the front of the event center to avoid walking a long distance.
When you arrive for check-in, you will pick up your graduation packet and keep it with you during the entire time of Commencement. Your packet will include the following:
- Diploma Cover
- Alumni Coin
- Honor Cord (if applicable) If you have an honor cord, please remove it from your packet and put it on.
- Alumni Gift
- Picture Information
- Documents (Transcript Information, etc.)
All guests are subject to bag searches and various levels of screening subject to management discretion. All bags must meet size requirements. To reduce staff contact with guests’ belongings, we have implemented the following bag policy:
- Clutch or wristlet bags smaller than 4.5″ x 6.5″ are permitted; these are not required to be opened for inspection.
- Clear bags no larger than 12″ x 12″ x 10″ that can be visibly inspected are allowed without further inspection. Bags larger than 12″ x 12″ x 10″ are not allowed, this includes backpacks, camera bags and oversized purses.
- Parenting bags and medical bags are permitted and required to pass through a walk-through metal detector prior to entry.
- Guests can expect longer wait times due to bag inspection lines.
These items are not allowed in the Rocky Mount Event Center during Commencement:
- No outside food or beverage
- No bags that do not meet our bag policy (above)
- No balloons
- No weapons of any kind, including wallet chains or chemical sprays
- No alcohol/drugs
- No baby strollers
- No confetti poppers
- No air horns
- No smoking/vaping
- No flash cameras
All policies are subject to change at the discretion of NCWU or the Rocky Mount Event Center management.
There is no Commencement rehearsal.
Academic regalia is available for purchase at the North Carolina Wesleyan University Bookstore. You can either stop by the store during operating hours to pick up in person, or it can be shipped at your expense. Ordering is available online as well at www.ncwustore.com The University Bookstore will be holding a Grad Fair Event on Monday, March 13th from 10:00-6:00 pm where regalia can be picked up in person, as well as having a Balfour Class Ring Representative on site for those interested. Regalia for Bachelor degree includes cap/gown/tassel; regalia for Master degree includes cap/gown/tassel/hood. If you have any further questions in regards to regalia ordering, please email email@example.com. The cap is an essential part of the academic regalia. In particular, the cap should not be removed at any point during the conferring of degrees. You are not to wear any other items and/or honor cords/stoles from any other organization unless they were obtained during your tenure at North Carolina Wesleyan University. You are allowed to decorate your cap as long as the decorations do not impede your ability to wear the cap during the entire ceremony. Business or Sunday attire is recommended for underneath the regalia.”
Grad Fair will be on Monday, March 13th from 10:00-6:00 in Rocky Mount at the University Bookstore. There you will have a chance to order you class ring, stoles and graduation announcements. For more information regarding class rings and/or announcement orders, please visit Balfour online at Official NCWU Ring Collection & Graduation Announcements Now>>.
Assembly of Degree Candidates
Degree candidates (graduates) should report to the Rocky Mount Event Center at 8:30 a.m. on Saturday, May 6, 2023. The doors for the graduates will open at 8:00. The graduates will enter the Rocky Mount Event Center at the rear side of the building, while families will enter through the main front doors. There will be clearly marked signs for you to follow. Please note that only graduates will be allowed to enter at this entrance. The Registrar will instruct degree candidates on how to proceed during the ceremony.
Graduates will not be allowed to leave this area once they arrive; therefore, please make sure you have your cap, gown and tassel. We are not responsible for items left unattended in the graduate room once you process out of this location.
Everyone who crosses the stage will receive a diploma cover upon exiting the stage. Your actual diploma will be mailed to you. All financial obligations to the University must be cleared in order to receive your diploma. If not, your diploma will be mailed to you once your financial obligations are satisfied.
The University will be webcasting the ceremony. The link to the webcast will be available on the front page of the University website: ncwu.edu on the day of Commencement. Webcasting will begin at 9:45 a.m. prior to the beginning of the ceremony.
Pictures will be taken by NCWU and will be posted for you to download free of charge.(detailed information will be in the packet that you will receive the morning of Commencement)
For additional information or questions pertinent to Commencement, you can contact the following offices:
Student Accounts: 252-985-5104
Provost’s Office: 252-985-5136
University Bookstore: 252-985-5175
Registrar’s Office: 252-985-5130
Diploma Inquiries: 252-985-5286
ADULT AND PROFESSIONAL STUDIES
Rocky Mount Lindsey Judd firstname.lastname@example.org 252-985-5263
Triangle Joy Smallwood email@example.com 252-525-4236
Goldsboro Joy Smallwood firstname.lastname@example.org 252-525-4236
Wilmington Joy Smallwood email@example.com 252-525-4236
Brunswick Joy Smallwood firstname.lastname@example.org 252-525-4236
Greenville Joy Smallwood email@example.com 252-525-4236
Manteo Joy Smallwood firstname.lastname@example.org 252-525-4236
Washington Joy Smallwood email@example.com 252-525-4236
New Bern Joy Smallwood firstname.lastname@example.org 252-525-4236
Graduation Announcements and Class Rings
During Grad Fair, you will also have a chance to order your class ring, stoles and graduation announcements. Balfour provides beautiful custom announcements, thank-you cards and class rings to upcoming graduates. For more information regarding class rings and/or announcement orders, please visit Balfour online at Official NCWC Ring Collection & Graduation Announcements Now.
Students should submit a completed graduation application to the Office of the Registrar to initiate the graduation process via my.ncwu.edu . Once the application is received, your record will be audited.
A student may march in the Commencement Ceremony only if he or she has completed all requirements for the degree and has a cumulative grade point average (GPA) of 2.0 or higher and a GPA in the major of 2.0 or higher at the time of Commencement. A student whose application for graduation was approved but, due to failing a course or receiving an incomplete grade in coursework for the current semester, may be permitted to march in the Commencement Ceremony as a “participant” if the student has no more than six (6) semester hours of credit remaining to be earned for degree completion.
Students may march at Commencement only once for any degree earned. Students who are approved for graduation but do not graduate or are marching as a “participant” must submit a new application for the next graduation date. A student marching in Commencement as a “participant” or who cannot graduate in a semester for which the application for graduations was approved will not be charged an additional graduation fee when submitting another graduation application.
It is solely and only the student’s responsibility to meet the requirements for graduation. All forms of advising are for informational purposes only. Students may view their unofficial advising worksheet (degree audit) through their my.ncwu.edu account. After logging in, click on the student tab, then click on Degree Information, then click on Degree Your advising worksheet is an unofficial check of the requirements you have completed and the requirements you have remaining. While unofficial, it should accurately reflect your progress in meeting your graduation requirements. If you believe there is an error, it is your responsibility to contact the Office of the Registrar. If you do not understand how to read your audit, please contact your academic advisor.
How to Clear Common Graduation Holds
The following are common “Holds” placed on a student. All true holds must be cleared in order for you to receive your diploma.
SL: Contact Student Affairs 252.985.5178
AR: Contact the Business Office 252.985.5104
LB: Contact the Library 252.985.5350
RG: Contact the Registrar’s Office 252.985.5130
FA: Contact the Financial Aid Office 252.985.5290
Students receiving Perkins Loan disbursements must complete a Loan Repayment Schedule and Loan Interview. ECSI will mail this information to the address we have in our system. It is the student’s responsibility to ensure your address is correct. You may update your address, make payments and view your account to www.mycampusloan.com.
Once you have completed the Loan Repayment Schedule and Loan Interview, return the forms to:
North Carolina Wesleyan University
Attn: Business Office
3400 N. Wesleyan Blvd.
Rocky Mount, NC 27804
Stafford Loan Exit Counseling
Students must complete Exit Counseling. All students who received either the Direct Subsidized Stafford Loan or Direct Unsubsidized Stafford Loan program must complete the Exit Loan Counseling online at www.studentloans.gov. You will need your FAFSA Log-in information to access this site. If additional help is needed, you will receive an email from the Office of Financial Aid. Federal Regulations require North Carolina Wesleyan University’s Financial Aid Office to provide Exit Loan Counseling to all Federal Student Loan borrowers who are no longer enrolled half-time (6hrs), are scheduled to graduate, who have withdrawn or do not return to school, or even if you plan to attend another university, so they will better understand their rights and responsibilities. The Exit Counseling provides important information about your student loans. Upon completion of the exit counseling, confirmation will be sent to North Carolina Wesleyan University and the Department of Education. If you have any questions, please contact the Office of Financial Aid at 252.985.5290 or by email at email@example.com.